Membership Rules

The Vitiligo Society

Membership of The Vitiligo Society is open to individuals or organisations, who apply in the required way, are approved as members and agree to abide by the rules. Members must be 18 years or older to join; membership is not transferable.

An application for membership may be refused if this is considered to be in the best interests of the Society. Refusal of membership can be appealed.

You must provide:

  1. Your full legal name
  2. Your postal address
  3. A valid email address
  4. And any other information requested in order to complete the signup process.

Payment & Refunds

  1. A valid credit/debit card or PayPal account is required for paying subscriptions.
  2. Membership is billed in advance and is non-refundable after 14 days.
  3. Refund requests should be made by email using the Contact Us page.
  4. You will be transferred to a secure payment site to complete your payment. Credit/Debit card details are NOT held by The vitiligo Society.

Cancellation and Termination

  1. All of your personal data will remain intact upon expiration of your membership as we are required to keep details of our members by Companies House.

You will be notified by email that your payment has been accepted and you will then be able to login to the members area of the website. You will also receive a letter in the post confirming your acceptance as a member.

All members must receive notice of General Meetings. Members who were fully paid-up at the time of the notice will be entitled to vote at the General Meeting. Each member may cast one vote on General Meeting resolutions or in the elections for new trustees.

The Society is required to keep a register of names and addresses of members and must make this register available for public inspection, for proper purposes. This does not include commercial use, but can include research where the results will be anonymous.

Membership is terminated if the member dies, resigns or fails to pay their membership fee within three months of it being due or is removed as not being in the best interests of the Charity..

The liability of each member is limited to £1 or less should the Society be dissolved. If the Society is dissolved the members can resolve to transfer the net assets in such a way that will continue to further the Society’s aims, e.g. to another charity with similar objects. There must be no material benefit to members from the dissolution.

 

Extracts from the Rules

Liability of members

3 The liability of the members is limited to a sum not exceeding £1, being the amount that each member undertakes to contribute to the assets of the charity in the event of its being wound up while he, she or it is a member or within one year after he, she or it ceases to be a member, for:

(1) payment of the charity’s debts and liabilities incurred before he, she or it ceases to be a member;

(2) payment of the costs, charges and expenses of winding up; and

(3) adjustment of the rights of the contributories among themselves.

Members

10 (1) The subscribers to the memorandum are the first members of the charity.

(2) Membership is open to other individuals or organisations who:

(a) apply to the charity in the form required by the directors; and

(b) are approved by the directors.

(3)          (a) The directors may only refuse an application for membership if, acting reasonably and properly, they consider it to be in the best interests of the charity to refuse the application.

(b) The directors must inform the applicant in writing of the reasons for the refusal within twenty-one days of the decision.

(c) The directors must consider any written representations the applicant may make about the decision. The directors’ decision following any written representations must be notified to the applicant in writing but shall be final.

(4) Membership is not transferable.

(5) The directors must keep a register of names and addresses of the members.

Termination of membership

12 Membership is terminated if:

(1) the member dies or, if it is an organisation, ceases to exist;

(2) the member resigns by written notice to the charity unless, after the resignation, there would be less than two members;

(3) any sum due from the member to the charity is not paid in full within six months of it falling due;

(4) the member is removed from membership by a resolution of the directors that it is in the best interests of the charity that his or her or its membership is terminated. A resolution to remove a member from membership may only be passed if:

(a) the member has been given at least twenty-one days’ notice in writing of the meeting of the directors at which the resolution will be proposed and the reasons why it is to be proposed;

(b) the member or, at the option of the member, the member’s representative (who need not be a member of the charity) has been allowed to make representations to the meeting.

Notice of general meetings

15           (1) The minimum period of notice required to hold a general meeting of the charity is

(a) twenty-one clear days for a general meeting called for the passing of a special resolution;

(b) fourteen clear days for all other general meetings.

(2) A general meeting may be called by shorter notice if it is so agreed by a majority in number of members having a right to attend and vote at the meeting, being a majority who together hold not less than 90 percent of the total voting rights.

 (3) The notice must specify the date time and place of the meeting and the general nature of the business to be transacted.  The notice must also contain a statement setting out the right of members to appoint a proxy under section 324 of the Companies Act 2006 and article 22.

(4) The notice must be given to all the members and to the directors and auditors if any.

Votes of members

24 Subject to article 11, every member, whether an individual or an organisation, shall have one vote.

Service of Notices

53 (1) The Charity may give any notice to a member either:

a)      personally; or

b)      by sending it by post in a prepaid envelope addressed to the member at his or her address; or

c)       by leaving it at the address of the member; or

d)      by giving it in electronic form to the member’s email address; or

e)      by placing the notice on a website and providing the person with a notification in writing or in electronic form of the presence of the notice on the website.  The notification must state that it concerns a notice of a company meeting and must specify the place date and time of the meeting.